Cristhine Trixia Balin | Executive Assistant & E-commerce Specialist

What I Offer

Premium Services

Comprehensive support tailored to elevate your business from executive operations to full e-commerce management.

Email Management

Strategic inbox organization, priority filtering, canned responses, and a clutter-free communication system for optimal efficiency.

Calendar Management

Intelligent scheduling, time-blocking, meeting coordination, and daily optimization to maximize your productivity.

Project Management

End-to-end task tracking, workflow management, and milestone coordination using Notion, Trello & Jira.

E-commerce Operations

Full marketplace management—listings, campaigns, inventory, ads, and performance dashboards across Shopee, Lazada & Amazon.

CRM & Data Management

Accurate CRM updates in HubSpot, precise data entry, research, and performance reporting with 99.9% accuracy.

Visual & Creative Support

High-converting product images, infographics, marketing materials, and social media graphics designed in Canva.

Product Listing Work

Before & After

See the transformation from basic product images to high-converting, branded marketplace listings. Click any image to zoom.

※ All product visuals and listings are recreated for demonstration purposes and do not represent actual client data.

LISTING 01

AuraMic Wireless

Wireless Lavalier Microphone

✗ Before

✓ After

Plain product image
Bad, generic title
No structure or bullets
No brand identity

Branded product visual
SEO-optimized title
Feature bullet points
Icons & trust badges

LISTING 02

AuraPods Pro

True Wireless Earbuds

✗ Before

✓ After

Plain product image
Vague title
No feature breakdown
Low trust signals

Branded lifestyle visual
SEO-rich title & copy
Benefit-focused bullets
Premium icons & badges

LISTING 03

AuraCharge 3-in-1

Wireless Charging Station

✗ Before

✓ After

Generic stock photo
No structure
Missing key features
No brand voice

Staged branded visual
Compelling SEO title
Icon-led feature list
Conversion-optimized

LISTING 04

AuraLight Desk Pro

LED Desk Lamp

✗ Before

✓ After

Flat, uninspiring image
Weak product title
No context shown
Low click-through appeal

Lifestyle desk setup visual
Focus-driven SEO title
Structured feature bullets
Eye comfort badge icons

Project Portfolio

Work Samples

Showcasing attention to detail, systematic thinking, and operational excellence. Click any image to zoom.

PROJECT 01

Email Cleanup & Organization

Inbox zero system with custom labels, filters & templates

Before — Cluttered Inbox

After — Organized System

Custom Labels

Smart Filters

Email Templates

PROJECT 02

Calendar Optimization System

Color-coded scheduling with time-blocking & automated reminders

Calendar Overview

Color-Coded Events

Reminder Settings

Time Blocking

PROJECT 03

Project Board Implementation

Trello workflows with custom labels & progress tracking

Executive Operations Board Overview

Executive Inbox & Priority Management System

Inbox Structure & Follow-Up System Checklists

Follow-Up System & Daily Workflow Tracking

Daily Workflow – Morning, Midday & End-of-Day Tasks

Calendar Optimization & Meeting Coordination

Meeting Preparation & Daily Optimization Checklists

Action-Based Meeting Minutes & Follow-Ups

After Meeting & Follow-Up Tracking Checklists

SOP Creation for Daily Operations

SOP Writing & Implementation Checklists

Cross-Team Task Tracking System – Board Setup

Workflow Rules & Reporting Checklists

PROJECT 04

File Management & Organization

Systematic folder structure with clear naming conventions

Folder Structure

Naming Convention

Hierarchy & Categories

Document Management

PROJECT 05

Data Entry & Database Management

99.9% accuracy across product databases & spreadsheets

Product Database

Data Entry Sheets

File Documentation

PROJECT 06

Social Media Content Calendar

Multi-dealer March 2026 content calendar 63 posts across Instagram, Facebook & TikTok

Calendar Header & Overview

Content Schedule — Week 1

Content Schedule — Week 2

Content Schedule — Week 3

Content Schedule — Week 4

Dealer Social Media Directory

March 2026 Posting Summary

Visual Calendar — Full View

Visual Calendar — Weeks 1 & 2

Visual Calendar — Weeks 3 & 4

Visual Calendar — End of Month

AI Workflow Projects

Built & Automated

Real AI-powered workflows I designed, built, and tested combining Claude AI, Make, n8n, and Notion to automate lead management, email replies, CRM updates, content generation, and daily reporting.

Portfolio workflows shown are demonstration systems created to showcase workflow automation, operational process organization, and AI integration capabilities while respecting client confidentiality and NDA restrictions.

WORKFLOW 01

Live

AutoLeads AI

AI-Powered Lead Qualification System

HTML Form Claude API Make Webhook Notion Database

Web App — Live Workflow

Qualifies customer inquiries automatically using Claude AI. The sales team enters customer details, and Claude instantly reads the message, detects buying signals, and assigns a lead score Hot, Warm, or Cold. It generates a personalized analysis, a ready-to-send reply, and a full CRM entry with priority and next action. Make sends everything straight into Notion logged, timestamped, and ready to act on. Runs 24/7 at zero cost.

AI lead scoring (Hot / Warm / Cold) Buying signal detection Auto-generated reply drafts CRM entry with priority & next action Instant Make → Notion sync Runs 24/7 at zero cost

Form Input→ Claude AI→ Make Webhook→ Notion CRM

WORKFLOW 02

Live

AutoOps AI

AI-Powered Daily Operations Reporting

HTML Form Claude API Make Webhook Notion Database

Web App — Live Workflow

Automates daily operations reporting using Claude AI. The manager enters the day's numbers sales, inventory, service tickets, and notes - and Claude analyzes everything to produce a full report: KPI dashboard, priority alerts, action items, and a manager summary. Make sends the complete report into Notion automatically ready for the whole team to review. No more manual reporting.

KPI dashboard generation Priority alerts (High / Medium) AI-drafted action items Manager summary report Auto-logged to Notion No manual reporting needed

Ops Data→ Claude AI→ Make Webhook→ Notion DB

WORKFLOW 03

n8n · Live

Gmail AI Auto-Reply

AI-Powered Inbox Auto-Responder

n8n Gmail Trigger OpenAI / Claude Gmail Send

n8n Canvas - All 4 Nodes Active

Monitors Gmail every minute for new incoming emails. A JavaScript Code node strips HTML tags and cleans the email content. The cleaned text is sent to Claude AI (Groq) which generates a smart, professional reply. Gmail automatically sends the reply back to the original sender four nodes, all green, zero human effort once activated.

Gmail Trigger (new email detection) JS node strips & cleans HTML AI-generated contextual reply Auto-send via Gmail node 4-node workflow — all green ✓ Runs 24/7 automatically

Gmail Trigger→ JS Clean→ AI Model→ Gmail Send

WORKFLOW 04

n8n · Live

Lead AI Follow-Up

Automated Lead Follow-Up Email System

n8n Google Sheets AI Model Gmail Send

n8n Canvas - Full Workflow

Monitors a CRM lead tracker (Google Sheets, simulating GoHighLevel) for new leads. When a new lead row is added, Claude AI generates a personalized follow-up email based on the lead's name, phone, and inquiry sent automatically via Gmail. Note: Google Sheets is used in place of GoHighLevel as no GHL account is available for this demo in production this connects directly to the GHL webhook.

Google Sheets trigger (new row) AI-personalized follow-up copy Auto-send via Gmail Leads-CRM sheet integration Personalized per lead GHL-ready in production

Sheets Trigger→ AI Model→ Gmail Send

WORKFLOW 05

n8n · Live

Social Caption Generator

AI-Powered Social Media Content Creation

n8n Google Sheets AI Model Sheets Update

n8n Canvas - Caption Workflow

Runs on a daily schedule. Reads pending content ideas from a Google Sheets content calendar. Claude AI generates platform-specific captions with hashtags for Facebook, Instagram, and LinkedIn. The sheet is updated automatically with the generated caption and status changed to "Ready to Post". Designed to connect directly to social media APIs in production.

Daily schedule trigger Reads topics from Google Sheets AI generates platform captions Auto-fills Caption column Status → "Ready to Post" Social API-ready in production

Schedule→ Sheets Read→ AI Model→ Sheets Update

WORKFLOW 06

n8n · Live

Email Parser + CRM

HTML Email Parser & Auto CRM Updater

n8n Gmail Trigger JavaScript Code Google Sheets CRM

Leads-CRM Google Sheet — Juan Santos Added

n8n Canvas - Parser Workflow

Monitors Gmail for incoming emails containing contact details. A JavaScript Code node uses regex to strip HTML and extract structured data name, phone number, and inquiry from the email body. The extracted data is saved automatically into Google Sheets CRM (simulating GoHighLevel CRM update in production). Confirmed live test entry: Juan Santos no copy-pasting, no missed leads.

HTML email parsing via JS regex Extracts name, phone, inquiry Auto-adds row to Leads-CRM Confirmed live test (Juan Santos) No manual data entry GHL-ready in production

Gmail Trigger→ JS Parser→ Sheets CRM

WORKFLOW 07

n8n · Live

Daily Summary Report

Automated HTML Report Delivered to Gmail

n8n Schedule Trigger Google Sheets AI Model Gmail HTML Email

HTML Report — Dark Header, Cards & Leads Table

n8n Canvas - Report Workflow

Runs on a daily schedule. Pulls all lead data from Google Sheets CRM and aggregates it into a professionally formatted HTML email report showing total leads, all systems status, and workflows running sent automatically via Gmail. Designed to include GHL, social media activity, and Slack notifications in production. No more manual reporting.

Scheduled daily trigger Google Sheets data pull AI-generated summary text HTML email — dark header 3 colored KPI cards GHL + Slack-ready in production

Schedule→ Sheets→ AI Model→ Gmail HTML

📌 NOTE On AI API

All workflows were built and tested using Groq AI, which uses the identical API structure as Claude AI and OpenAI. Switching to Claude API or OpenAI requires only updating the endpoint URL and API key all workflow logic, prompts, and node configurations remain exactly the same.

📌 NOTE On GoHighLevel

GoHighLevel was simulated using Google Sheets for this demo as no GHL account was available. In production, the Google Sheets nodes are replaced with GHL webhook triggers and GHL API calls the automation logic is identical.

Executive Assistant & E-commerce Specialist.

Premium Services

Email Management

Calendar Management

Project Management

E-commerce Operations

CRM & Data Management

Visual & Creative Support

Scaling Stores Across Marketplaces

Platforms Managed

What I Do

Results That Speak for Themselves

Before & After

Work Samples

Email Cleanup & Organization

Calendar Optimization System

Project Board Implementation

File Management & Organization

Data Entry & Database Management

Social Media Content Calendar

Built & Automated

Canva Design Showcase

T-Shirt Design

Product Advertisement

Food Marketing

Brand Storytelling

Product Launch Design

Tools & Platforms

Let's Build
Something Great

Thank You

Executive Assistant & E-commerce Specialist.

Premium Services

Email Management

Calendar Management

Project Management

E-commerce Operations

CRM & Data Management

Visual & Creative Support

Scaling Stores Across Marketplaces

Platforms Managed

What I Do

Results That Speak for Themselves

Before & After

Work Samples

Email Cleanup & Organization

Calendar Optimization System

Project Board Implementation

File Management & Organization

Data Entry & Database Management

Social Media Content Calendar

Built & Automated

Canva Design Showcase

T-Shirt Design

Product Advertisement

Food Marketing

Brand Storytelling

Product Launch Design

Tools & Platforms

Let's BuildSomething Great

Thank You

Let's Build
Something Great